Privacy Policy
Last Updated: April 23, 2024
This Privacy Policy outlines how Clean Grewp collects, uses, and protects user information in compliance with U.K. data protection laws.
1. Information We Collect
Clean Grewp may collect the following types of information:
Personal Data: Users visiting our website (referred to as "Data Subjects") may do so anonymously. We collect personal data only when voluntarily submitted, and any such information provided is considered part of participating in site activities.
Contact Form Submissions: Users contacting us via our website's enquiry form do so at their own discretion.
Analytical data shared with us by 3rd party websites that visitors to our website may have interacted with, such as Google or Facebook.
2. Use of Information
We use collected information for the following purposes:
- To provide services requested by users.
- To improve our website and user experience.
- To communicate with users regarding their inquiries or bookings.
3. Data Subject Rights
Data Subjects have the right to:
- Access their personal data.
- Rectify any inaccuracies in their data.
- Request erasure of their data.
- Object to processing of their data.
- Restrict processing of their data.
- Data portability.
4. Third Parties
We do not share personal data with third parties unless required by law or with user consent.
5. Security
We take appropriate measures to protect user data from unauthorized access, alteration, or disclosure.
Cookies
Last Updated: April 23, 2024
This Cookie Policy outlines how Clean Grewp uses cookies on its website in compliance with U.K. data protection laws.
1. What Are Cookies?
Cookies are small text files that are stored on a user's device when they visit a website. They help improve user experience by remembering preferences and tracking user behaviour.
2. Types of Cookies Used
Clean Grewp uses the following types of cookies:
Essential Cookies: These cookies are necessary for the website to function properly. They enable basic features such as page navigation and access to secure areas.
Analytical/Performance Cookies: These cookies collect anonymous information about how users interact with the website. We use this data to improve our website's performance and usability. Analytical data shared with us by 3rd party websites that visitors to our website may have interacted with, such as Google or Facebook.
Functional Cookies: These cookies remember user preferences (e.g., language, region) and enhance user experience.
Third-Party Cookies: We may use third-party services (e.g., Google Analytics) that set cookies on our website. These cookies are subject to the third party's privacy policies.
3. Consent Mechanism
Under the Privacy and Electronic Communications Regulations 2003 (retained in U.K. laws), we must obtain user consent for non-essential cookies. Our consent mechanism follows these principles:
Positive Opt-In: Users must actively consent to non-essential cookies. We use a consent form/checkbox system to obtain clear, unambiguous consent.
Exempted Cases: Consent is not required for cookies used solely for electronic communication or for providing requested information services (e.g., checkout process).
4. User Control
Users can manage cookies through their browser settings. They can also clear cookies or set preferences for specific websites.
Our website may use cookies to enhance user experience. Users can adjust their browser settings to manage cookies.
Data Retention Policy
Last Revision: April 23, 2024
1. Purpose
The Data Retention Policy outlines how Clean Grewp manages and disposes of data in accordance with regulatory and contractual obligations. It ensures that data is stored securely and retained only for as long as necessary.
2. Retention Periods
To comply with administrative and legislative requirements, we define retention periods based on the type of data and its context:
A. 2 years – Destroy:
- Records of low or short-term value, such as general administration, local management, or business support.
B. 6 years – Review or Destroy:
- Records retained by law or for audit/compliance purposes but not considered of historical value. Examples include finance, commercial activities, and facilities management.
C. 10 years – Review or Destroy:
- Records with long-term value or required by law for extended periods. Some may be of historical value, including governance or statutory/regulatory functions.
D. 15 years – Review or Destroy:
- Records likely to hold historical value or be considered for permanent preservation. Examples include casework files, reports, investigations, and litigation records.
E. Permanent Preservation:
- Selected records processed for permanent preservation and transferred to The National Archives or a designated repository within 20 years of creation¹[6].
3. Review Process
We periodically review data to assess its relevance and compliance. Records are either retained, anonymized, or securely destroyed based on the defined retention periods.
4. Exceptions
- Personal data subject to the right to erasure will be promptly removed.
- Data kept for public interest archiving, scientific research, or statistical purposes may have extended retention periods.
Environmental Impact Policy
Last Updated: April 1, 2024
1. Environmental Commitment
Clean Grewp recognizes its impact on the environment, both locally and globally. Our actions, as well as our influence on others when supplying and installing products, contribute to this impact. We are committed to achieving sustainable development, which means improving the quality of life without compromising the environment for future generations.
2. Key Principles
In pursuit of effective environmental management, Clean Grewp will:
1. Compliance: Adhere to all relevant environmental legislation, regulations, and other requirements applicable to our operations.
2. Impact Reduction: Minimise our environmental footprint by effectively managing energy use, resource consumption, waste, and emissions.
3. Continuous Improvement: Set annual improvement objectives and targets, reviewing progress annually. We aim to continually enhance our environmental performance.
4. Pollution Prevention: Prevent pollution and, where prevention is not feasible, minimize it. We encourage others to adopt similar practices.
3. Responsibilities
- Directors: Support and promote environmental initiatives.
- Managers: Implement and monitor environmental practices within their teams.
- Employees Comply with policies and actively contribute to environmental goals.
4. Communication and Education
We will educate our staff to ensure a strong understanding of environmental objectives throughout the organization. Effective communication will foster awareness and commitment.
5. Emergency Response
We have established procedures for handling environmental incidents and reporting emergencies promptly.
6. Subcontractor Management
Our subcontractors are expected to align with our environmental policies and practices.
7. Monitoring and Review
We will regularly assess our environmental performance, adjust objectives as needed, and strive for continuous improvement.
7. Contact Us
If you have any questions or concerns about our privacy practices, please contact us at:
Clean Grewp
Email: hello@thegrewp.co.uk
Phone: 07980785382